Terms & Conditions for our 2019 Pyrenees Holidays
Please read this page carefully, before booking a place on the event
Cost is per vehicle,
(using your own Land Rover) for
anywhere between 1 and 4 occupants. If you intend to travel with
more than 4 occupants, please contact us before booking to confirm
additional accommodation charges.
The motorway motel accommodation in France will consist of en suite rooms with either one double bed, 2 singles, or a 4 person room with one double bed and two singles. We will base our motel room bookings on the number of people in your vehicle. However, if there are only 2 people in your vehicle, but you still require a 4 person room, please let us know when booking. Anyone wanting more than 1 room for any reason must advise us at the time of booking, and pay any additional costs this incurs.
All vehicles must be legally insured to drive on the continent. Check with your motor insurance company regarding this. You don't usually need a green card, but you should let your insurance company know you will be driving in France, Andorra and Spain.
All drivers and passengers must have relevant travel/medical insurance cover. You also need to obtain a European Health Insurance Card (EHIC). This is the replacement for the old Form E111 (applications can be made online or at your local Post Office).
In the event of a breakdown, we will try to assist, and if unable to repair, we will endeavour to get you to a recoverable position or a local garage. As a condition of booking on this holiday, all entrants are required to have a suitable European breakdown insurance policy for the duration of the trip. Recovery costs from the continent can be very expensive. We strongly advise all entrants to look carefully at the policy they intend to purchase, as cover does vary from company to company. It's important you fully understand any limitations to the cover provided, and any potential delays to the repatriation of your vehicle should the worst happen and you were to break down.
Strictly no trailers or caravans permitted. If you intend using a roof rack or roof box please advise us first, as the ferry operator may levy a surcharge for vehicles over 2.35 metres high. Due to restrictions on our accommodation, pets are not permitted on this trip.
Proof of vehicle and medical cover will be required prior to departure. Also, your driving licence will need to be available for inspection. Accommodation providers in Andorra are now also required to take a photocopy of the passport of all guests. To speed up the checking in process, we ask that all customers bring a photocopy of their passport with them so that we don't have to wait for reception to make copies on our arrival.
All drivers must complete a disclaimer at the start of the trip. This is to indicate that they themselves are responsible for their vehicle, passengers and contents. All passengers must be legally seated in the vehicle. Please ask if you'd like to see a copy of this disclaimer prior to booking.
The accommodation in Andorra is at a well established, friendly, family run hotel with en suite rooms. These sleep either 3 or 4 people (same sized rooms) so we will allocated an appropriate room based on the number of people in your vehicle. If you do not want to share a room with the others in your vehicle, extra rooms are available if booked in advance, subject to the payment of a surcharge (please ask for details). The hotel car park (in common with almost all hotels in Andorra) does not have sufficient headroom for most Land Rovers, but we have negotiated use of an outdoor car park belonging to the neighbouring building. Your vehicle will therefore be parked around 150 metres from the hotel door, but behind an electric security barrier, the keyfob for which will be kept at hotel reception.
There are a number of occasions during the holiday where we will provide food to entrants as part of the package. This is currently in the form of breakfasts at the French Motorway Motels and our Andorra Hotel, our Group Get-Together Meal on the Wednesday evening, and our Group Tapas Meal on the Friday evening. Any entrant with any food allergies or intollerances must tell us in advance so that we/they can make alternate arrangements regarding these provided meals.
Bookings for this event must be made a
minimum of 12 weeks prior to the departure date, although you should book
as early as possible as places are limited and often sell out early. A
£395 deposit (non-refundable) is required
to secure a place on the 2019 trips.
The balance of your entry fee (£1200) must be paid at least twelve weeks prior to departure. Between booking and the closing date, you may if you wish pay in instalments at no extra charge. Our preferred payment method is BACS/direct bank transfer, but if necessary you can also pay by credit/debt card or cheque.
We now use a pre-payment system for the French motorway toll charges. You will be advised of the cost upon booking, but based on recent trips you should expect the toll charges to total around £125. By pre-paying this amount to us, you will be provided with one of our Automatic Toll Tags to use during your journey with the group. This will allow us to save time and stress at the toll booths, and allow us to keep the group together more easily.
The holiday is provided as a package tour, including all the elements mentioned within these 'Pyrenees Holiday' pages on our website. We are not able to reduce your entry fee should you decide that certain elements of the package will not be required by you.
If you cancel your booking more than 12 weeks prior to the departure date, any monies paid other than the deposit will be refunded to you. Cancellations in the final 12 weeks prior to the departure date, will only receive this refund (less the deposit) if we are able to resell your place on the holiday.
If, for any reason, the event has to be cancelled by us, full refunds will be given, including your deposit. You should note that we can only confirm the event will run once we have sufficient bookings. In the unlikely circumstances of the event being cancelled by us, ukLANDROVERevents cannot be held liable for any other costs you may have incurred, such as for travel, insurances or pre-event accommodation. To cover these additional expenses, we recommend you obtain suitable cancellation insurance (this may be included with your medical/travel policy).
ukLANDROVERevents may need to alter the routes and/or the itinerary if outside factors dictate. The weather can have a significant impact on which areas are safe to drive during the off road days, so we are unable to guarantee any particular route, high viewpoint, or point of interest will be visited during this trip. We will endeavour to provide off road routes in other areas if any of our usual routes are unavailable for any reason, but again this can sometimes be out of our control for various reasons. Ferry crossings and travel times may also vary depending on factors outside our control.
Cheques are to be made payable to ukLANDROVERevents. Ask us for our bank details if you'd rather make a direct bank transfer (BACS payment). We can also accept payments in instalments by credit/debit card, just call us to pay over the phone.
By making a booking on our one of our Pyrenees Holidays, you accept you have read and agreed to these terms and conditions. Certain conditions may be subject to change, and the most up to date version is always available on this web page (www.ukLANDROVERevents.com/pyrterms).
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